Event Guidelines

Best practices and rules for creating and managing events on BudEvent

Last updated: December 2024

Creating Great Events

BudEvent is designed to help you create meaningful, engaging events that bring people together. These guidelines will help you make the most of our platform and ensure a positive experience for all users.

Following these guidelines helps maintain the quality of our community and ensures that events are discoverable, engaging, and valuable for attendees.

Event Creation Best Practices

🎯 Clear and Descriptive Titles

Choose titles that clearly communicate what your event is about:

✓"Stockholm Tech Meetup: AI & Machine Learning"
✓"Weekend Hiking Trip: Sörmlandsleden Trail"
✗"Cool Event" or "Something Fun"

📝 Detailed Descriptions

Provide comprehensive information about your event:

✓What attendees can expect to learn or experience
✓Who the event is suitable for
✓What to bring or prepare
✓Contact information for questions

📍 Accurate Location Information

Help attendees find your event easily:

✓Use specific addresses or landmarks
✓Include parking information if relevant
✓Add public transport directions

📅 Appropriate Timing

Consider your audience when scheduling:

✓Allow enough time for setup and cleanup
✓Consider travel time for attendees
✓Set realistic event durations

Content Guidelines

🖼️ Image Guidelines

•Use high-quality, relevant images that represent your event
•Ensure images are appropriate for all audiences
•Respect copyright and only use images you have rights to
•Recommended size: 1200x800 pixels or larger

📝 Text Content

•Use clear, professional language
•Check spelling and grammar
•Include relevant keywords for better discoverability
•Be honest about what attendees can expect

Community Standards

✅ What's Allowed

•Professional networking events and meetups
•Educational workshops and training sessions
•Social gatherings and community events
•Cultural and artistic events
•Sports and recreational activities
•Business and industry conferences

❌ What's Not Allowed

•Events promoting hate speech or discrimination
•Illegal activities or content
•Spam or misleading promotional content
•Events with inappropriate or offensive content
•Duplicate or repetitive events

Event Management Tips

📧 Communication

•Respond promptly to attendee questions and comments
•Send updates about event changes or cancellations
•Use the platform's messaging features effectively

📊 Attendance Management

•Set realistic capacity limits
•Monitor RSVP responses and manage waitlists
•Follow up with attendees after the event

🔄 Continuous Improvement

•Collect feedback from attendees
•Analyze what worked and what could be improved
•Apply lessons learned to future events

Reporting and Moderation

We're committed to maintaining a safe and welcoming community. If you encounter an event that violates our guidelines:

•Use the report function on the event page
•Provide specific details about the violation
•Contact our support team for urgent issues

We review all reports promptly and take appropriate action to maintain community standards.

Need Help with Event Planning?

Our team is here to help you create successful events. Don't hesitate to reach out with questions or for guidance.

Contact Events Team Back to Info Center

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